IT Procurement Executive

Tamil Nadu, India
Full Time
Information Technology
Mid Level
Role Summary:
Responsible for handling procurement activities related to IP-based hardware and services, including switches, IP phones, licenses, and renewals. The role requires coordination with vendors, preparing RFQs, managing asset tracking, and ensuring timely renewal of software/hardware licenses.

Key Responsibilities:
  • Source and procure network hardware and Software (e.g., desktops, Laptops, switches, routers, IP phones) from approved vendors.
  • Manage quotation requests (RFQ/RFP), price comparison, and vendor negotiations.
  • Track and maintain inventory of IT assets and licenses.
  • Coordinate with the IT operations team to ensure timely renewal of software licenses, warranties.
  • Maintain accurate records of purchases, contracts, and invoices.
  • Evaluate vendors based on price, quality, and delivery performance.
  • Create and update procurement documents such as purchase orders (POs) and vendor agreements.
  • Maintain procurement compliance as per company policies and audit requirements.
  • Track delivery and installation of hardware; escalate vendor delays if needed.
  • Collaborate with finance for payment processing and budget alignment.
Required Skills:
  • Experience in hardware/network equipment procurement
  • Knowledge of Cisco, HP, Fortinet, or other switch/IP phone brands
  • Familiarity with software licensing models (Microsoft, Fortinet, etc.)
  • Proficient in Excel and other procurement systems
  • Strong negotiation and vendor management skills
  • Ability to multitask and meet procurement deadlines
  • Fluent in English (written and verbal) for effective communication with global vendors and internal stakeholders.
Qualifications:
  • Bachelor’s degree in IT, Electronics, Supply Chain, or equivalent
  • 4–6 years of experience in IT procurement or IP operations
Preferred Certifications (not mandatory):
  • ITIL Foundation
  • Cisco CCNA (basic understanding helpful for hardware evaluation)
Work Mode:
On-site
 
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